The Roles and Responsibilities of Trustees in a Sectional Title Scheme

In a sectional title scheme, trustees play a crucial role in ensuring the smooth operation and governance of the property. Their responsibilities range from financial management and maintenance duties to enforcing conduct rules. Understanding these roles is essential for trustees, owners, and residents to create a well-functioning and harmonious community. At Status Mark, we provide expert guidance to trustees in managing their duties effectively while ensuring compliance with the Sectional Titles Act and related regulations.

Financial Management

One of the primary responsibilities of trustees is overseeing the financial management of the sectional title scheme. This includes budgeting, levy collection, and financial reporting to ensure that the scheme remains financially stable. Trustees must:

• Prepare and manage the annual budget to cover maintenance, repairs, insurance, and other operational costs.
• Ensure levies are collected from all owners and that overdue levies are addressed appropriately.
• Keep accurate financial records and present them at the Annual General Meeting (AGM) for transparency and accountability.
• Maintain a reserve fund as required by the Sectional Titles Schemes Management Act (STSMA) to cover long-term maintenance and emergency expenses.

At Status Mark, we assist trustees in setting up sound financial management practices, ensuring compliance with regulations while optimizing financial sustainability.

Maintenance Duties

Trustees are responsible for ensuring that common property is well maintained and that necessary repairs are carried out promptly. This includes:

• Routine maintenance of shared facilities, such as gardens, lifts, security systems, and communal areas.
• Addressing urgent repairs to prevent property deterioration and safety hazards.
• Implementing a long-term maintenance plan to manage infrastructure upgrades and replacements efficiently.
• Ensuring insurance compliance by keeping the property adequately insured against risks such as fire, natural disasters, and structural damage.

With Status Mark, trustees receive professional support in planning and executing maintenance strategies, helping them maintain property value while ensuring regulatory compliance.

Enforcement of Conduct Rules

Trustees are responsible for enforcing the scheme’s conduct and management rules, ensuring that all residents comply with the agreed-upon regulations. This includes:

• Ensuring adherence to noise regulations, parking rules, and pet policies.
• Managing disputes between residents in a fair and transparent manner.
• Taking corrective action against rule violations, including issuing warnings or fines when necessary.
• Ensuring compliance with legal requirements as outlined by the Community Schemes Ombud Service (CSOS).

By working with Status Mark, trustees gain access to expert advice on managing and enforcing conduct rules efficiently, minimizing disputes and maintaining a peaceful living environment.

How Status Mark Supports Trustees

At Status Mark, we specialize in assisting trustees with the complex duties of managing a sectional title scheme. Our services include:

• Financial management and levy collection support.
• Maintenance planning and oversight to keep properties in top condition.
• Guidance on enforcing conduct rules and handling disputes.
• Ensuring compliance with the Sectional Titles Act, STSMA, and CSOS regulations.

Effective trusteeship requires dedication, expertise, and a clear understanding of the legal framework governing sectional title schemes. With Status Mark, trustees can confidently manage their responsibilities while fostering a well-maintained, financially stable, and harmonious community. Contact us today to learn more about how we can assist your sectional title scheme in achieving effective governance and long-term success.